Club Constitution

1. Name

The name of the club shall be Guiseley Netball Club (“the Club”).

2. Aims and Objectives

The Club exists to:

• Promote participation in netball in accordance with England Netball regulations

• Provide safe, inclusive, and high-quality netball opportunities

• Ensure duty of care to all members

• Adopt and implement England Netball policies and codes of conduct

• Encourage coaching development and officiating pathways

• Maintain appropriate insurance through affiliation

• Develop a junior section when resources allow

3. Membership

3.1 Eligibility

Membership is open to adults aged 18 and over who support the aims of the Club, subject to safeguarding and conduct requirements.

3.2 Categories of Membership

The Club shall initially operate as a seniors-only club and may offer:

• Senior Player

• Coach

• Volunteer / Non-Playing Member

• Honorary Member

Junior membership categories may be introduced in future by Committee approval.

3.3 Membership Approval

Membership is granted upon completion of registration and payment of any required fees.

3.4 Termination of Membership

The Committee may terminate membership if a member:

• Acts in a manner contrary to the Club’s interests

• Breaches codes of conduct or safeguarding policies

• Fails to pay fees after reasonable notice

The member shall have the right to appeal.

4. Governance and Affiliation

The Club shall:

• Affiliate annually to England Netball

• Comply with England Netball rules, policies, and disciplinary procedures

• Ensure all players, coaches, and officials hold appropriate membership where required

• Adopt England Netball Codes of Conduct

• Maintain appropriate insurance cover through affiliation

5. Club Officers and Committee

5.1 Officers

The Club shall be managed by a Committee consisting of the following officers:

• Chair

• Deputy Chair

• Secretary

• Deputy Secretary

• Treasurer

• Deputy Treasurer

• Head Coach

• Safeguarding Officers (2)

• GDPR Officer

• Social Media Officer

• Fundraising Officer

5.2 Duties of Officers

The Committee is responsible for:

• Day-to-day management of the Club

• Financial oversight and fundraising

• Organising training, fixtures, and events

• Ensuring safeguarding, welfare, and data protection compliance

• Promoting the Club within the community

• Implementing Club policies and strategic development

5.3 Terms of Office

Officers shall serve for one year and may be re-elected at the AGM.

5.4 Vacancies

The Committee may appoint members to fill vacancies until the next AGM.

6. Meetings

6.1 Annual General Meeting (AGM)

The AGM shall be held once per year to:

• Receive reports from officers

• Approve financial accounts

• Elect officers and committee

• Agree membership fees

• Consider constitutional amendments

Members must receive at least 14 days’ notice.

6.2 Committee Meetings

The Committee shall meet approximately every six (6) weeks to manage Club business.

A quorum shall be at least 50% of Committee members.

6.3 Extraordinary General Meeting (EGM)

An EGM may be called by the Committee or by written request of at least 25% of members.

6.4 Voting

Each member present has one vote. Decisions are made by simple majority unless otherwise stated. The Chair shall have a casting vote in the event of a tie.

7. Finance

The Club shall maintain a bank account in its name

• The Treasurer shall keep accurate financial records

• All funds shall be used solely to further the Club’s objectives

• Payments shall be authorised by two approved signatories

• Accounts shall be presented annually at the AGM

8. Safeguarding and Welfare

The Club shall:

• Adopt England Netball Safeguarding Policy and Procedures

• Appoint trained Safeguarding Officers

• Ensure safeguarding training is maintained

• Implement safer recruitment practices when applicable

9. Standards of Conduct

All members agree to:

• Abide by England Netball Codes of Conduct

• Treat others with respect and fairness

• Uphold the reputation of the Club

• Accept disciplinary action where standards are breached

10. Data Protection (GDPR)

The Club shall comply with UK data protection legislation. Member data shall be collected, stored, and used solely for legitimate Club purposes.The Club shall comply with UK GDPR and follow best practice guidance issued by England Netball regarding member data.

11. Equality and Inclusion

The Club is committed to equality of opportunity and will not tolerate discrimination, harassment, or bullying. The Club shall adopt England Netball Equality and Diversity Policy and provide an inclusive environment for all participants.

12. Discipline and Appeals

The Committee may take disciplinary action against members who breach Club rules or policies. Members shall have the right to a fair hearing and appeal.

13. Amendments to the Constitution

This constitution may be amended by a two-thirds majority vote at an AGM or EGM.

14. Dissolution

If the Club dissolves:

• All debts shall be settled

• Remaining assets shall be transferred to a non-profit sports organisation with similar aims

• Members shall not receive financial gain